Choosing the right venue

PUBLISHED : Friday, 24 September, 2010, 12:00am
UPDATED : Friday, 24 September, 2010, 12:00am

Peggy Lau Suk-yee, regional general manager
Pacific World

Depending on the size of a meeting, it would usually take place in hotels because it's not easy to book a space in convention and exhibition facilities here due to busy schedules and shortage of space. It's no problem to have a 200- to 300-person meeting held in a hotel. Still, one has to consider the number of function rooms needed for breakout sessions as meeting hotels, such as the InterContinental Hong Kong, Sheraton and Regal Airport Hotel, have bigger capacity.

Hotels offer negotiable rates for food and beverage, as well as guest rooms. There are various value-added meeting packages to suit your budget. Also, service is more intimate and you don't have to shuttle back and forth.

Bigger facilities, such as the Hong Kong Convention and Exhibition Centre, are renowned for marvellous hardware, the ability to handle immense traffic, and five-star food service. However, there are not many packages to choose from.

Using a factory building for events or meetings is becoming a new trend in such places as Kwun Tong and Cyberport. Location may be a concern, but you can dress up the venue to meet your own style and it's more flexible. The price can be 50 per cent less than traditional venues and it's ideal for a workshop, with a coffee and tea set-up.