Companies can face serious problems if confidential papers go missing and end up in the public domain due to the unsafe disposal of classified waste.
Howard Yip, executive director of Secure Information Disposal Services (SSID), says the company has had two incidents when clients accidentally threw papers that were still needed into disposal bags and they were taken away for shredding and recycling.
Another problem is caused when a disposal company provides unmarked bags, and confidential papers become mixed up with those containing ordinary recycling paper. Full bags can disappear from the street if collectors leave them unattended while collecting others.
SSID offers a complete solution to all these problems using well-trained, security-vetted staff and individual radio-frequency identification devices (RFID) to trace each bag.
The gold winner of last year's Hong Kong RFID Awards, SSID developed its own 'ID2 Tracer' system to make the process of confidential document disposal transparent and increase the security level, while making the entire process traceable.
The company provides differentiated bags equipped with an RFID tag, and ensures that the van has three accompanying members and is locked when left standing alone. Unmarked trucks collect the bags, their route is monitored with a GPS system and the processing facility is equipped with CCTV.