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Clear and logical instructions

Reading Time:3 minutes
Why you can trust SCMP

Producing instructions and explanations require clear, unfussy writing. This is quite different from what you do in creating stories or persuasive writing.

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The writing of instructions and explanations is good training in thinking and expressing yourself concisely and accurately.

What is wrong with this set of instructions for finding your way to a school?

'If you go down the road you will pass the most magnificent church that was built in 1873 by the architect Roger Scott. I go there every Sunday with my wife and our spirits rise like freshly baked bread. The school is about a mile after that. Oh yes, you will need to turn left at the shop. There are a couple of roundabouts as well. You can't miss it.'

There are several problems here. There is irrelevant information. You do not need to know a lot of what is given. The speaker has not thought about what is needed and what is not, and this shows a lack of discipline.

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Even the irrelevant information is embellished and exaggerated with adjectives ('magnificent') and figures of speech (the simile 'like freshly baked bread') that are not needed.

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