7 apps to help you save time and organise your busy life

By Gienn Leong, Chinese International School

Whether you need help sticking to deadlines or arriving at events on time, here are the programmes that can help you

By Gienn Leong, Chinese International School |

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When it comes to managing our time, our phones tend be what get in the way. But what if our phones could be part of the solution instead? Here are seven apps that will help you stay organised and spend your time more wisely.

Google Calendar

If you already have a google email account, this app is an obvious choice, as you can sync the two. Its interface is sleek and simple, but a multitude of functions appear once you click into your calendar. Create multiple categories – eg. one for school work, one for social activities – and input events and reminders easily. The calendar is also colour-coded, making it easy for you to see when you’ll be busy. As long as you follow your calendar closely, you’ll find that it can truly help you maximise your efficiency.




Love making to-do lists? This app allows you to do it in a fun, interactive, and paper-free way. As with Google, you’ll need to create an account to use Wunderlist, but once you do, you can customise it as much as you like. There are existing templates for work, travel, family, etc. but feel free to add your own. You can also set deadlines for tasks, and the app will remind you when something is due. One really great feature of Wunderlist is that you can share your lists to your contacts, which means multiple people use the same list.


This app is very similar to the last (and agin, you need to create an account), but you need to be online to use it. Enter your tasks and the due dates for each, and you will receive both a notification and an email when a task is due. What separates Todoist from the rest of the apps is how easy it is to rearrange your schedule and to-do list, which means staying organised is totally stress-free.


Rescue Time

Rescue Time is a revolutionary productivity tracker. Designed for your desktop computer, it keeps track of all the websites you visit and how long you spend on each. It also organises websites into categories. If you tend to flip from one site to the next, the app will mark this as “distracted time”. Over time, it will allow you to see when and how you work best and which websites or apps distract you the most. Knowing where your weaknesses lie can help you make improvements to your work habits.



This online tool is set up like a noticeboard where you can pin notes. As with the other apps, you can set reminders


Trello is a visual online time management tool. Once again, this app requires you to sign up. This app uses the format of a board to improve your time management. Cards can be added below each category, becoming a to-do list, The photos and text can be added to the cards to make it even more visual. Like all the other apps, reminders can be set. Color coding and stickers are available in the app to further enhance the aesthetic element of the app.


Most calendar apps have much the same features – events, reminders, memos etc. – but 24me stands out because it doubles as a map. Enter the location of where an event will take place, and 24me will work out how long it will take you to get there from your current location, as well as give you directions. It will then let you know when you need to set off so you can get to your event on time. For example, if you need to be in Causeway Bay at 4pm, and live 14 minutes away, 24me will send you a reminder at 3:40pm – pretty nifty for anyone who always waits until the last minute to set off.


Pocket Schedule

If you’re looking for something more tailored to your needs, Pocket Schedule could be the answer. This mobile app that is specifically designed for students. You can create new folders for each semester, name and colour-code them, then enter all your assignments and due dates for each course you take during that semester. There is also a priority tab, so you can sort each of your assignments based on which are the most urgent.

Edited by Charlotte Ames-Ettridge